Policies and Guidelines
Sponsored Programs Administration
- Policy for Consideration of Controversial Funding Offers
- School of Medicine Policy on Commitment, Private Consulting, and Other Extraordinary Contributions (PDF)
Clinical Trials
- 2021 Memo regarding minimum Clinical Trial F&A rate (PDF)
- Policy on Sponsor Payment for Costs Related to Subject Injury in Clinical Trials (PDF)
- Policy on Sponsor Payment for Items that are: (a) Not Paid by Third-Party Insurers; or (b) For Uninsured Patients (PDF)
- Instructions on How to Confirm In Case Of Injury Option for Clinical Trials
Grant or Gift Determinations
Tech Transfer
- Data Sharing Guidance (PDF)
- Intellectual Property Policy
- Policies and Procedures for Faculty Members Involved in Sponsored Research and Technology Transfer
- School of Medicine Policy on Start-up Companies, Founder's Equity, and Similar Activities (PDF)
Subcontract Agreements
Conflict of Interest Office
- Institutional Conflict of Interest Policy
- Conflict of Interest Contacts
- Policy for Researchers Holding Financial Interest in Sponsored Program
Compliance Office
- Guidelines for the Responsible Conduct of Scholarship and Research
- Health Insurance Portability and Accountability Act (HIPAA) Policies
- Policies and Procedures for Investigation of Misconduct in Research
Sponsor-specific Policies
General & Research Accounting
- Accounting for Service Centers
- Financial Attestation (Sarbanes-Oxley) (PDF)
- Pre-Award Provisional Award Numbers (PANs) Guidance (PDF)
- Sponsored Programs Award Overrun Policy
Cost Sharing
Cost Transfers
Effort Reporting
Facilities & Administration
All Sponsored Contracts/Awards received by investigators at Emory and which require Emory to engage in a collaborative relationship with a third party (often another university) in support of the University's sponsored research must have a Subagreement document prepared to formalize the contractual relationship between the University and the third party. All such Subawards/Subcontracts and any changes or modifications to Subawards/Subcontracts must be requested electronically in Compass via the Subaward Request Pages.
General Guidance Documents
- Overview of Sub-awards at Emory (PDF)
- Sub-award Request Process at Emory (PDF)
- Sub-recipient Monitoring Program at Emory (PDF)
- Requesting Subcontractor and Processing Invoices under Purchase Order System (PDF)
Helpful Resources Related to Subaward Requests and Invoices
- Subcontracts Invoice Review (under Quick Guides)
- Subcontracts Receiving Invoices (under Quick Guides)
- Compass Sub-recipient Table Viewing Profile View Job Aid (PDF)
- Link to Compass Financial System
Emory's Participation in the Federal Demonstration Partnership's Expanded Clearinghouse Pilot
The information in this section addresses specific processes related to Emory's participation in the Federal Demonstration Partnership's Expanded Clearinghouse initiative. The materials and processes described in this section should only be used when subcontracting with other institutions who are participating in the initiative. To determine whether an institution is a participant in the FDP Expanded Clearinghouse, please navigate to the Clearinghouse at the link below and select "Find an Organization." Subawards or subcontracts with all other institutions should follow the policies and processes described in section for General Guidance Documents provided above.